Secretary/Assistant (Projects Directorate)

Reference:RH08WWW03

Business Unit	Projects Directorate (PJ) The successful candidate will assist a team of engineers and/or economists within a division under the supervision of a Head of Division.
Responsibilities	Provide secretarial services Assist with administrative support for projects Filing and archiving, especially of notes, reports and documents relating to projects (and sectoral studies) Prepare the logistics of business trips and other travel by team members Enter data into in-house databases and be able to search these databases Assist with the management of contracts with external consultants Prepare statistics on team members' activities Replace other secretaries within the department if required Other possible future responsibilities: Under the supervision of engineers/economists, help to search for documentation relating to project appraisals and sectoral studies; assist with certain aspects of the evaluation and technical and economic monitoring of projects
Qualifications	Secondary-level studies plus secretarial training with diploma and/or a minimum of two years' equivalent professional experience Very good command of English and French. Knowledge of other EU languages would be an advantage Fully conversant with Word, Excel and Powerpoint
Competencies	Team player Keen sense of responsibility and initiative Ability to work under pressure Excellent organisational skills Good interpersonal skills Discretion Ability to improve the drafting of texts in English and French for final delivery